Position Title:   Office Assistant

Open Period:    6 May 2024 - 20 May 2024

Background:   The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia

(RIMES) is an international and intergovernmental institution, owned and managed by its Member States, for the generation and application of early warning information. RIMES evolved from the efforts of countries in Africa and Asia, in the aftermath of the 2004 Indian Ocean tsunami, to establish a regional early warning system within a multi-hazard framework for the generation and communication of early warning information, and capacity building for preparedness and response to trans-boundary hazards. RIMES was established on 30 April 2009, and was registered with the United Nations on 1 July 2009. RIMES operates from its regional early warning center located at the campus of the Asian Institute of Technology in Pathumthani, Thailand.

Position Description:

The Office Assistant support RIMES project in Bangladesh in the following area: assist in admin and operations work, managing and implementing project, support to monitoring and evaluation of projects and technical data. 

Duty station: 

Department of Disaster Management in Dhaka, Bangladesh. RIMES has right to change duty station whenever necessary.

Type of Contract: Full-Time Contract 

Minimum Qualifications:

Knowledge:    

Graduate in any discipline with basic knowledge of information technology and office management. 

 Experience:

One year experience is must. More Experienced candidates would be preferred.

Personal Qualities:     

Excellent interpersonal skills; team-oriented work style; pleasant personality; strong desire to learn and undertake new challenges; a creative problem-solver; willingness to work hard; interest and experience in working in a multi-cultural environment.

Major Duties and Responsibilities:

Managing and implementing projects

• Basic Office Management, Correspondence, Document Handling etc.
• General admin, attendance, staff -documentation.
• Maintain Daily work plan of the Project Coordinator.
• Communicate related Govt./Private Agencies.
• Project Coordinator's Banking Communication.
• Transport management
• Attend phone calls.
• Receiving & delivering letters, drafting, replying mail, letters etc.
• Communicate with other stakeholders, mail checking & replying as per the instruction of the Project Coordinator.
• Related public relation & administrative works.
• Assist in preparing meeting agenda, minutes and memo writing.

• Site visit or any other office secretarial works assigned by the Project Coordinator.

• Any other task assigned by the management.

Reporting to:   Country Program Lead Bangladesh through Program Manager

Contract Duration:  The contract will initially be for one year and will be extended upon satisfactory completion of a six-month probationary term and each annual performance review.

How to Apply: Interested candidates should send your application letter, resume, salary expectation and 2 references to rimeshra-bd@rimes.int by midnight of 20 May 2024, Bangkok time. Please state “Office Assistant (Bangladesh National): Your Name” the Subject line of the email. Only short-listed applicants will be contacted.

RIMES promotes diversity and inclusion in the workplace. Well-qualified applicants particularly women are encouraged to apply.